Personal Assistant

Represent the Alliance when dealing with representatives of outside agencies. Ensure all visitors are made to feel welcome and provided with refreshments. Provide efficient and confidential support to the Senior Management Team Screen telephone calls, enquiries, and requests by redirecting or taking forward as appropriate Manage and maintain the CEO/Senior Management team diaries keeping bring forward folder with all relevant paperwork included for the weeks meetings Check with CEO/Senior Management team daily, either in person or via phone, if there is any support required Conduct weekly meetings with CEO to discuss upcoming events, meetings and troubleshooting problems and ensure CEO is fully briefed on all updates and ensure team is well prepared for the meetings Keep and maintain an accurate record of papers, meetings, minutes on behalf of CEO and Senior Management team Produce documents, briefing papers, reports and presentations using a range of office software Provide cover for team
members when on leave To provide support to the Senior Management team in project work, and in the running of key systems and procedures such as payroll, tax returns, accounts, and health & safety To be responsible for the promotion, monitoring and documentation of performance and quality standards within the GP Alliance, using IT and manual solutions under the direction of the Senior management. To become familiar with all relevant aspects of the clinical software system To undertake specific assigned tasks, project support, or development / change work which may arise from time to time The post-holder will need to become familiar with all national and local quality standards for primary care Arrange refreshments and catering for meetings as and when required Attend meetings and take minutes Attend the ELA Board meeting held in the evening once a month Oversee external cleaners to ensure the Offices are cleaned Ensure bins are emptied daily by updating the rota Order stationery and keep
a stock check First point of contact for the ELA Greet Visitors and keep a log of visitors to the ELA For further information please refer to the attached job description